A Report on the 80th Executive Council Meeting of IUVSTA
The 80th Executive Council Meeting (ECM-80) of the International Union for Vacuum Science, Technique and Applications (IUVSTA) was held in Bratislava, Slovakia on 23 March 1998. This a brief summary of the many issues discussed at that meeting and at the associated Committee and Divisional meetings.
All those who are interested in the activities of our Union are encouraged to view the details on our Web Home Page, the address of which is:
IUVSTA Scientific Workshops:
At the time of ECM-79, nineteen of our high level scientific workshops had been presented and a further two, Nos. 20 and 21, were approved. Neither of these were scheduled for the period between ECM-79 and ECM-80 so, with three new workshops approved at ECM-80, we now have five in the planning stage and these are:
The 1998 Congress in Birmingham (IVC-14/ICSS-10/NANO-5/QSA-10) is shaping up to be one of our biggest ever with approximately 1450 abstracts received. The International Program Committees, supplied by our Divisions, were to meet with the local committees in the UK during the weekend following ECM-80 to finalise the scientific program.
Planning for IVC-14/ICSS-11 in San Francisco (2001) is continuing and a proposal was presented for producing an electronic format "Virtual Proceedings" for this congress. It was announced that Professor Rogers will be the General Chairman and Professor Stockbauer will be the Program Chairman.
Three National Vacuum Societies, namely Italy, Spain and Sweden, have submitted bids to host IVC 16/ICSS 12 in 2004. A final selection will be made at ECM-81 in Stratford.
The 11th International Conference on Thin Films is to be organised by the Mexican Vacuum Society on behalf of the Thin Film Division of IUVSTA. It will be held at Cancun in Mexico on 30 August to 3 September 1999. It is intended that this conference will be held jointly with the 19th Mexican Vacuum and Surface Science Congress. Further information is available through our Web site.
Whilst no IUVSTA Sponsorships for conferences were formally granted at this meeting, provisional approval was given for sponsorship of a regional conference in Asia. This is:
"1st Vacuum and Surface Science Conference of Asia and Australia" (VASSCAA-1) Tokyo, Japan, 8-10 September 1999.
The next set of Short Courses will be presented at the Congress in Birmingham. However, the Education Committee expressed an interest in collaborating with educational groups within National Vacuum Societies to develop Short Courses on a regional basis, even if not in conjunction with a conference.
IUVSTA/ICTP Educational Workshops:
Contrary to previous expectations, it has now been possible for us to negotiate a collaboration with the International Centre for Theoretical Physics (ICTP) in Trieste to hold the third IUVSTA/ICTP Educational Workshop in 1999. These workshops are designed as teaching workshops and are developed primarily for students and young scientists from developing countries.
Visual Aids Material:
The Editor-in-Chief reported that the revision of five of the older modules is progressing and sales continue. A list of all 11 modules is available on our Web site and these materials will be displayed at the Congress in Birmingham.
IUVSTA/Elsevier Student Grants:
For 1998, Elsevier Science has increased their donation to 3,000 pounds Sterling and this will be used to support students attending our Congress in Birmingham. Professor Colligon advised that the present agreement is to continue this award at 2,500 pounds Sterling per annum in the near future.
National Vacuum Societies are encouraged to advertise our Welch Scholarship as widely as possible within their own country. Applications for scholarships to be held in 2000 must be received before 15 April 1999. Full details are available through our Web site.
The first award of the IUVSTA Prize is to be made to Professor Johannes Friso van der Veen of the University of Amsterdam for his pioneering investigations of surface and interface structure, disordering and melting through the development and application of Medium Energy Ion Scattering and Surface X-ray Diffraction. The Executive Council expressed great pleasure that such a worthy recipient had been chosen for this inaugural award The Prize will be presented during our Congress in Birmingham.
IUVSTA Prize Donors:
The IUVSTA Prize is endowed by generous donations from: ANELVA; Balzers and Leybold Holding AG; Intevac; OMICRON Vakuumphysik GmbH; Osaka Vacuum; Physical Electronics; SAES Getters; ULVAC; TAV; Varian Associates; and VAT. The Executive Council is grateful to these donors.
Dr. M. Croset reported that a 47 member council of Non-Government Organisations (NGO's), including IUVSTA, has been created by UNESCO. Three working groups have been set up. IUVSTA belongs to the third group which covers Education and Peace, Social Structures, and Information and Communication. IUVSTA is more closely involved in the third subject which includes: modern communication techniques for education, science and culture; implementation of electronic media for dissemination of information; and teaching pedagogy. Three meetings of the third group are planned for 1998.
Our Liaison Officer with the International Centre for Theoretical Physics (ICTP) is Dr. M. Sancrotti. The result of his negotiations with the Director of ICTP, Professor M. Virasoro, and also with Professor G. Furlan, have been described above where it was reported that the third of our joint IUVSTA/ICTP Educational Workshops will be held in 1999.
The International Council of Scientific Unions (ICSU) will hold an Extraordinary General Meeting in Vienna in April 1998. This and its possible consequences had been reported at ECM-79. Since then, correspondence had also been received from COSTED (Committee on Science and Technology in Developing Countries)and we will endeavour to explore joint activities with them in support of Developing Countries.
New Divisional Committees:
As the end of each triennium approaches, National Societies are requested to nominate a Divisional Representative for each and every Division for which there is interest within their country. These representatives form the electoral college which elects seven members from amongst themselves to form the Divisional Committee. This committee then elects a Chair, Vice-Chair and Secretary from amongst themselves. Three additional members can then be co-opted to the committee. All National Vacuum Societies were requested to send the names of their Divisional Representatives to the STD.
Elections for the next President-Elect:
Our Statutes require the Executive Council to nominate a candidate for the election of a President-Elect, to hold office in the following triennium. The election will take place at the General Meeting in Birmingham. Dr Marie-Genevieve Barthes-Labrousse (France) was the candidate chosen by the Executive Council at ECM-80. Dr Barthes is currently our Scientific Secretary in the STD. Other candidates can be nominated, if the nomination is supported by one fifth of the member nations (i.e. six National Vacuum Societies).
IUVSTA's Home Page on the Web:
It is important that our members become familiar with our IUVSTA Web site (http://www.vacuum.org/iuvsta). We are using it more and more as a means of distributing information, such as details of the Agenda, meetings' timetable, accommodation and travel arrangements for our ECM. This Web site now contains almost all of the available information on IUVSTA, its membership, its organisational structure, its Committees and Divisions, its scientific and technological activities and its educational activities. National Vacuum Societies are being encouraged to develop their own Web sites and to become linked with ours, if they so wish.
Two issues of our IUVSTA News Bulletin, Nos. 141 and 142, have now appeared in electronic format and are accessed via our Web page. This present report will appear as part of issue No. 143. The conversion of our Procedures Manual to electronic format is continuing. The information pamphlet, or flyer, is to be reprinted for distribution at the Congress in Birmingham.
National Vacuum Societies:
Our Union is keen to offer more help, advice and cooperation to the National Vacuum Societies that are our members. We would be pleased to hear of ways we can achieve this. Some proposals, such as collaboration on Short Courses and developing Web sites, have been mentioned above but additional ideas would be welcomed
Long Range Planning:
As a result of further efforts to develop a Mission Statement and Strategic Plan, two separate documents have been produced. One is an excellent statement of the present activities of the Union which answers the oft-heard question "What is IUVSTA?" The other is a more formal document which is still being refined and will form a valuable guide for future planning within the Union.
DCC Data Base:
On behalf of the Developing Countries Committee, Dr. Monika Jenko has arranged to coordinate a data base of scientists associated with IUVSTA. Participation is voluntary and access to the information is to be restricted to IUVSTA members. The purpose is to facilitate contact between scientists in developed and developing countries, where such collaboration is required by funding agencies. Whilst this currently relates primarily to collaboration of EU and NATO countries with countries in central Europe, eastern Europe and the former Soviet Union, scientists from all countries are encouraged to register to facilitate general collaboration. Details of how to register and use this DCC Data Base can be found in the ECM-80 Minutes and will soon be available through our Web site.
A uniform set of Statutes that can be used by all Divisions has now been produced. Provision has been made for individual Divisions to add specific additional clauses where necessary. It is expected that the new Divisional Committees will adopt these new Statutes at the start of the 1998-2001 triennium.
The four Welch Scholarship Trustees are elected for four year terms with their appointments staggered at yearly intervals. The Executive Council was pleased to approve that Professor Westerberg be invited to serve as a new trustee, replacing Professor Flodstrom who retires in rotation.
The 13th General Meeting of IUVSTA will be held at 1800 hrs on 2 September 1998 at the International Convention Centre, Birmingham, England, UK. Each National Vacuum Society will send a delegation of up to three members to represent it at this meeting.
ECM-81 will be held on 30 August 1998 at the Stratford Manor Hotel, Stratford-upon-Avon, UK, with the associated Committee Meetings starting on Friday, 28 August.
ECM-82 will be held on 4 September 1998 in the International Convention Centre, Birmingham, UK. This will be the first meeting of the new members of the Executive Council as elected and approved at the General Meeting GM13 of IUVSTA two days previously.
ECM-83. We are seeking invitations from National Societies which are willing to host this meeting in April/May 1999. A decision will be made at ECM-81.
Closing Remarks and Appreciation:
Before adjourning ECM-80, Professor Robins again expressed his thanks to all those who had contributed during the meetings at Bratislava and also those, although not present, who had been involved in activities of the Union since the previous ECM. He reminded everyone of the Seminar, organised by Dr. Lukac and titled "Nucleation, Growth and Structure of Thin Films", that was scheduled for the next day and to which all present had been invited.
Professor Robins then again thanked Professor Vesely and those members of the Slovak Vacuum Society who had supported him in providing an excellent venue for ECM-80. He also thanked Dr. Bederka, the President of the Slovak Vacuum Society, for presenting one of the EC Seminars, and the Solvak University of Technology for hosting an enjoyable Reception at the start of the meetings. Professor Robins made special reference to the truly magnificent Dinner that had been put on for the ECM attendees in the splendid setting of the Smolenice Castle of the Slovak Academy of Science. This was an event that would be long remembered as epitomising the overwhelmingly generous hospitality which had been extended jointly by the Vacuum Society, the University and the Academy.
Report by John L. Robins.