Statutes of the Electrical Materials and Processing Division
Article 1 - Name
The organization shall be known as the EMP Division of the International Union for Vacuum Science, Technique and Applications (IUVSTA), registered in Brussels, Belgium.
Article 2 - Objectives
of the Division are to promote, encourage and develop the science and
technology associated with EMP in all countries, mainly
The Division will liaise with national and international bodies active
in the field of science/technology of EMP with the particular aim
The Division will be concerned with the organization of technical sessions
at the International Vacuum Congress and other international
The Division will promote the publication of scientific papers in proceedings,
scientific journals and books in the science and technology
D. The Division will contribute to other activities of the IUVSTA, in particular those of interest to EMP.
Article 3 - Membership
from countries which have Vacuum Societies or National committees that
are members of IUVSTA can take part in planning the
Article 4 - Divisional Committee
Committee is the nucleus of the EMP Division and decides upon all scientific
matters of Divisional interest. The Divisional
Article 5 - Structure of the Division, Nominations and Elections
Each National Committee within IUVSTA is invited to nominate one Divisional
representative, chosen for his or her special interest in the
If the membership
of the Divisional College exceeds 10 in number the members of the Divisional
College will elect from their own ranks seven
The elected Divisional Committee members may, in turn, co-opt three (3)other
members. The co-opted members would be experts in the
The Divisional Committee should elect a Chairperson, a Vice-Chairperson,
and a person to act as both Secretary and Treasurer from its
of these statutes by the IUVSTA Executive Council, the EMP Division will
abide by the following procedure in the selection of co-
Committee may extend by majority vote to the Divisional Chairperson the
right to select persons to become co-opted members of the
D. The same person may be the national representative for more than one Division, but may be a member of no more than two Divisional Committees.
E. All members of the Divisional Committee and the Divisional College will serve for a three-year term; normally no member shall serve for more than six consecutive years. An exception to this rule is allowed for a previous Chairperson of the Committee who may be co-opted as suggested in Article 5.B. In general, the three year term will start at the ordinary General Meeting held during the triennial IVC meetings. The election procedure for the Divisional Committee should be completed two months before the ordinary General Meeting. The existing Divisional Committee will remain in charge until the next ordinary General meeting.
F. On the first working day of the 5th calender month before the date of any Ordinary General Meeting the Chairperson of the Division shall arrange with the Secretary/Treasurer of the Division to initiate the electoral processes for the new Committee. The Chairperson shall announce the election results by mailing to the members of the Divisional College.
Article 6 - Divisional College
Divisional representatives who form the Divisional College will elect the Divisional Committee (see Article 5). The Divisional representatives will serve during the three-year term as contact persons between their own national Committee and the EMP Divisional Committee. They will be kept informed of the Divisional Committee actions and, in turn, should ensure that their national committee is kept informed of those actions.
In cases of basic and important questions, all Divisional Representatives should be consulted by the Divisional Committee.
Article 7 - Duties of the officers of the Division
A. The Divisional Chairperson shall represent the Division in meeting of the Executive Council of IUVSTA and will report on the activities of the Division in Executive Council Meetings. Outside the Union he/she will represent the Division especially with respect to interactions with other international or national scientific and technical societies.
B. The Divisional Chairperson will preside at all business meetings of the Divisional Committee and Divisional College.
C. The Divisional Vice- Chairperson shall carry on all duties of the Chairperson in the event of the Chairperson's absence, illness, resignation, or incapacity; he/she should carry out such other duties as may be assigned by the Chairperson.
D. The Secretary/Treasurer shall be responsible for the minutes of all Divisional Committee and Divisional College Meetings. He/She shall be in charge of all correspondence pertaining to the operation of the Division at the discretion of the Chairperson. The Secretary/Treasurer shall keep a strict accounting of all income and expenditures. He/She may pay out such funds as authorized by the Chairperson, or the Vice-Chairperson if the Chairperson is incapacitated, to meet all obligations of the Division. He/She shall issue a report of the financial standing of the Division at the business meeting of the Division or whenever required by the Chairperson. He/She should file an annual Divisional Treasurer's Report and a Request for a Budget for the following year with the Director of the Scientific and Technical Directorate of the Union at the preceding year's end.
The Officers of the Division (Chairperson, Vice-Chairperson and Secretary)
should be members of the National Committee of the country
F. In case of resignation of the elected Chairperson, the Vice-Chairperson will act as Chairperson for the remaining part of the three-year term.
Article 8 - Finances
the Divisional Committee are encouraged to solicit support from their
National Committees for travel to committee meetings. In
The Secretary/Treasurer of the Divisional Committee will be responsible for the administration of any income and expenditure.
Article 9 - Specified Activities
A. Triennial Congress
Committee will nominate a number of members of the associated Divisional
International Programme Committee (IPC) of the
The Divisional Committee will also nominate, from within its group of individual nominees, two alternative possible chairpersons for this Divisional IPC. One of these will be selected by the Congress Scientific Chairperson, bearing in mind the need for some national balance and the need for good communications. The IPC Divisional Chairperson and the Congress Scientific Chairperson form the Scientific Organizing Committee for overall programme decisions. The Divisional IPC will be responsible for nominating Invited Speakers and for the selection of contributed abstracts into oral and poster sessions. In the first round of information collection concerning the identification of possible Invited Speakers and session topics the IPC should seek the views of all members of the Divisional College.
timeline for these activities is:
A full set of guidelines is available in the IUVSTA Procedures Manual.
Article 10 - Amendments
may be amended by a majority vote of ballots cast by members of the Divisional
College. A minimum of two-thirds of the total
Any such amendments are subject to confirmation by the Executive Council of the Union.
amendments would be discussed with the Director of the Scientific and
Technical Directorate, prior to submission to the members